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Leaves - Academic Instructors

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The academic instructor is entitled to a paid leave of thirty six working days in a year (the leave does not include national holidays).

The leave should be taken at the time classes are in recess, and in some well-justified cases at some other time with the consent of the immediate superior, provided it will not prevent the instructor from performing his/her duties.

The unused leave can be taken not later than 30 September of the following year at the latest.

The leave is granted  upon receiving the consent of the head of the appropriate university unit on the basis of the leave schedule set for a given calendar year.

The academic teacher commencing his/her job for the first time obtains the right for a vacation leave after each successive month of his/her employment as a 1/12th of the full leave  he/she is entitled for.

He/she obtains the right to successive leaves in each following year.

When the academic instructor is employed on a part-time basis, he/she has a right for an annual leave proportionate in to his/her employment terms.

On-line leave applications are submitted through the Jagiellonian University data management system at , following the Rector’s decision of 18 June 2013.

The academic instructor may be granted  a paid sabbatical to pursue his/her research. To qualify, the academic instructor should:

1. have at least a Ph.D. title. The sabbatical can be granted for no more than twelve months within every seven years of the University employment. The seven-year-long period begins at the time of employment commencement or in case the instructor applies for the sabbatical again it begins at the moment the previous sabbatical period ended.  During sabbatical the instructor cannot carry out administrative and teaching duties. Upon a written request the Jagiellonian University Rector may grant the employee his/her consent for carrying out research (e.g. as a member of a project team) during the sabbatical, as long as it does not undermine the reasons for granting the sabbatical in the first place. Upon his/her written request, an employee may be granted a holiday leave during the sabbatical.

2. be preparing a Ph.D. dissertation. In this case the sabbatical may be granted for the maximum period of three months.

3. be committed to pursuing education outside Poland, to seek research or teaching  internship, to participate in a conference or in joint academic research carried out with a foreign-based institution on the basis of the signed agreement concerning academic collaboration, following the principles set in the Jagiellonian University  by-law on international collaboration of 8 December 2020.

The academic instructor who is younger than 65 years old and has been employed for at least 10 years on a full-time basis has the right to take a medical leave.

Another medical leave may be granted not earlier than after 3 years since the end of the former leave. The total amount of time the medical leave can be taken for cannot exceed one year.

The leave may be granted when the employee plans to seek necessary medical treatment as confirmed by a doctor’s statement stipulating that the employee should refrain from working and receive medical help in a specified amount of time.

A referral to doctor is issued by the University Rector upon  the employee’s request. 

While on leave the employee is not permitted to pursue any paid job, in whatever form

Upon a written application and following the Labour Code the employee may be granted an unpaid leave. The leave period is not counted as the employment duration, which is the basis for the employee’s benefits.

The employer is under legal obligation to offer the employee a compassionate leave in the following cases:

1. the employee marriage, the birth of his or her child, or the death and the burial of his or her spouse, child, father, mother, stepfather or stepmother – 2 days

2. the marriage of the employee’s child or the death and burial of his or her sister, brother, mother-in-law, father-in-law and others who are either supported financially by the employee or are under his or her immediate care – 1 day

Maternity leave is the mother’s right but also her obligation which she is entitled to at her child’s birth, no matter what her employment status and duration is.

The mother is entitled to take 20 weeks of the leave upon giving birth or adopting one child and 31 weeks upon giving one birth to two children.

To be able to rest after the birth and to take care of the newborn baby, the mother must use at least 14 weeks of maternity leave and may give up the rest only in some special circumstances (e.g. when the mother cannot take care of the baby) and under special conditions (e.g. when the rest of the leave is used by the baby’s father).

The intention to give up the leave and to return to work should be submitted to one’s superior at least 7 days before the intended date of the return to work. In case of the mother’s intention to return to work before the end of the 20-week-long period, the father must use the rest of the leave (as a rule it is at most 6 weeks). The mother must submit an application to give up the leave (7 days before resuming work at the latest) along with a statement issued by the father’s employer confirming that the father applied for continuing the leave. The child’s parents cannot  be on a maternity and paternity leave at the same time.

If immediately upon the baby birth an application for both types of full leaves (maternity and parental) is submitted, the child benefit will amount to 80% of the basic benefit rate for all 52 weeks.

If, however, immediately upon the baby birth  an application for a partial maternity leave and a partial parental leave is submitted, or just maternity leave and later a parental leave then the benefit will amount to 100% of the basic benefit rate throughout maternity leave and 60% of the basic benefit rate throughout parental leave. 

Parental leave is optional and paid. It can be taken only when first maternal leave is taken and when the parent submits a written application for the leave.

Parental leave amounts to 32 weeks when one child is born and 34 weeks when at the same time two or more children are born. The leave can be used in its entirety by one parent, both parents at the same time (for 32 weeks at the maximum) or interchangeably.

Parental leave can be taken all at once or in no more than 4 consecutive portions (as a rule not shorter than 8 weeks each) or immediately upon taking the maternal benefit  for the period equivalent to a portion of , parental leave and no later than till the end of the calendar year in which the child turns six.

While on leave the employee may pursue the University job on a half-time basis – the other half-time is covered by , parental leave. If this be the case, the resumption of the job will begin upon the submission of a written application (no later than 21 days before the resumption date). The application should specify the way a portion of parental leave will be used, as the leave will be extended proportionally.

Extended parental leave is an optional, unpaid leave that can be used by either the mother or the father who have been employed for at least 6 months, including previous employers.

Extended parental leave is granted upon a written application of the employee submitted 21 days before the leave begins at the latest. The University is under the legal obligation to grant the leave.

Extended parental leave can be granted for the maximum of 36 months. However, according to the law, one month of the leave should be used only by the second parent (e.g. the mother uses 35 months of the leave and the father 1 month, or vice versa). This means that if only one parent uses the whole extended parental leave she or he may take only 35 months of the leave.

Extended parental leave can be taken in 5 portions at the maximum. The number of portions depends on the number of submitted leave applications.

The leave can be granted till the end of the calendar year in which the child is six-years-old or in the case of the extended parental taken to take care of a disabled child till the child turns eighteen-years-old.

While on extended parental leave the mother or the father are permitted to work as long as their job does not preclude their personal involvement in providing child care.

The parents may terminate the leave at any time  upon the employer’s consent and when no consent is obtained upon letting the employer know about their decision 30 days before they intend to resume their job at the latest.  

Paternity leave is optional, paid and granted upon receiving an application.

The right for paternity leave is independent of the rights of the child’s mother  and can be granted also when the mother is not an employee and cannot use leaves related to childbirth.

As a Jagiellonian University employee, the father has the right to obtain a two-week long paternity leave, which must be used within 24 months upon the child’s birth either in its entirety or in two equal, week-long portions.

The leave is granted upon a written application submitted by the employee seven days before the leave begins at the latest. The University is under the legal obligation to grant the leave.

The employee who has at least one child no older than 14-years-old has the right to take a 16-hour-long (2 days) paid  leave in a given  calendar year to take care of a healthy child. The employee makes the decision how to use the leave (hours or days) in a given calendar year  in the first leave application submitted in a given calendar year.